Payroll Clerk & HR Assistant (San Diego, CA)

• The San Diego Food Bank feeds approximately 400,000 people every month in partnership with 450 nonprofit community partners.
• We are the fourth largest independent food bank in the country.
• We distributed 52 million pounds of food in fiscal year 2024-2025; almost 45% of that food being fresh produce.
• We have a 99% rating on Charity Navigator.

• Provide support for payroll processing by ensuring timecards are accurate, tracking employee leave, and verifying payroll data before submission.
• Collaborate with the Payroll Department to ensure timely and accurate processing of payroll data.
• Assist in maintaining payroll records and addressing payroll-related inquiries from employees.

• Provide administrative support to the HR Department, including assisting with onboarding and employee documentation.
• Maintain and update employee records in compliance with HR policies and regulations, ensuring all documentation is accurate, up-to-date, and properly filed.
• Assist with benefits administration, including coordinating open enrollment, updating employee benefits, and communicating HR policies to employees.
• Support HR in processing new hires, including scheduling interviews, preparing materials for employee orientation, and ensuring completion of all required paperwork.
• Maintain confidentiality and handle sensitive HR-related information with discretion and professionalism.

• Occasionally serve as the first point of contact for visitors, including employees, clients, and vendors, ensuring excellent customer service and a welcoming office environment.
• Answer, screen, and direct calls to the appropriate departments or individuals, maintaining clear communication and professionalism.
• Manage front desk activities, including greeting guests, handling deliveries, and maintaining a positive and organized atmosphere.
• Handle confidential and non-confidential matters, including customer complaints, using sound judgment and discretion.

• Facilitate smooth office processes and communication between the main office and food bank warehouse locations.
• Cultivate and maintain professional relationships with clients, partners, and vendors, ensuring positive and welcoming interactions.
• Contribute to enhancing the organization’s reputation and staff morale through professional communication and positive engagement.

• Provide general administrative support to the management team, including data entry, document preparation, and photocopying.
• Maintain filing systems and organize office documentation for easy retrieval and compliance with retention policies.
• Perform other administrative duties as required by the organization.

• Graduation from high school or G.E.D equivalent or equivalent combination of training and experience that obtains the knowledge, skills and abilities outlined below.  
• 1 year of payroll/ HR experience.

• Payroll processing
• Proficiency in operating telephone systems, including answering, screening, and forwarding calls.
• Familiarity with office equipment such as computers, fax machines, and printers.
• Strong understanding of HR-related administrative tasks, including recruitment, onboarding, employee documentation, benefits administration, and HR compliance.
• Basic understanding of payroll processes and the ability to assist in payroll processing and ensure accuracy.
• Customer service principles and best practices.
• Basic troubleshooting skills for resolving connectivity and office equipment issues.
• Understanding of maintaining confidentiality and handling sensitive HR and payroll information.
• Familiarity with supply management and inventory tracking.
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook) or equivalent office productivity software.
• Knowledge of office and HR administrative systems and tools, with the ability to quickly learn and use new systems when required.

• Handle confidential and sensitive information with discretion and professionalism, particularly in HR and payroll matters.
• Assist with payroll processing while ensuring accuracy in employee compensation and related records.
• Maintain high attention to detail when managing payroll data, employee records, HR documentation, and office inventory.
• Coordinate and maintain office supply inventory, including monitoring stock levels and overseeing supply orders.
• Communicate clearly and professionally with staff, management, external vendors, and partners to support HR and administrative functions.
• Provide customer-focused service by managing visitor interactions, employee inquiries, and external communications in a professional manner.
• Organize and prioritize multiple HR and administrative tasks effectively in a fast-paced work environment.
• Demonstrate problem-solving skills when addressing employee, customer, or operational issues related to HR or payroll.
• Adapt to changing priorities and responsibilities while maintaining efficiency and productivity.
• Collaborate with HR and office administration colleagues to support team goals and maintain a positive workplace environment.
• Contribute to the organization’s reputation and employee morale through professional interactions and effective support services.

• Fluent in Spanish / English preferred.

• A market-level competitive salary is between $27.00 - $29.00 per hour based on experience. 
• The compensation package includes a competitive salary and an excellent benefits package including: 403(b) plan with 200% employer matching; excellent health care coverage with free employee medical, dental and vision plans; company paid term life insurance; and a generous accrual of paid vacation and sick leave.

• Monday – Friday from 8:00am – 4:30pm.
• This position rarely requires OT, weekend shifts, or long hours.
• This position is not required to travel.

• Interested and qualified candidates should apply below.
• Submissions missing a resume will not be considered for the position.
• Background check and drug test are required for the position before employment starts.

This is a non-management position
This is a regular full-time position