Job Summary
TMT International Observatory LLC (TIO) is seeking to hire a full-time Award Management Specialist reporting to the Manager of Awards & Budgets. The successful candidate will play a crucial role in proposing, negotiating and administering TIO’s grants and awards. We are seeking an experienced, hard-working individual who can work effectively and collaboratively as part of a multi-disciplined team toward achieving the overall success of the project. The successful candidate must demonstrate a thorough understanding of all aspects of contract management including relevant experience with National Science Foundation or Federal Acquisition Regulations terms & conditions. 

Responsibilities may include the following assignments
  • Under minimal supervision, perform project award management for the entire lifecycle of grants and awards from the submission of proposals to final closeout
  • Ensure that all proposals and awards comply with applicable internal and external regulations, requirements, policies, and guidelines
  • Ensure that the administration of all awards is in accordance with internal and external regulations, requirements, policies, and guidelines
  • Develop and monitor budgets for each award, tracking expenditures and ensuring financial compliance
  • Prepare and submit accurate and timely financial and programmatic reports as required
  • Maintain open and effective communication with both internal and and external stakeholders regarding award status, requirements and issues
  • Identify and mitigate potential risks associated with awards, including compliance, financial, and programmatic risks
  • Collaborate with internal audit leads during award-related audits to provide necessary documentation and information
  • Support sub-recipient compliance as needed
  • Maintain comprehensive and accurate records related to award management activities
  • Stay informed about industry best practices and regulatory changes, and make recommendations for process improvements
  • Perform ad-hoc reports, analysis, data integrity checks, and validations related to project needs

Required Skills
  • Typically, 3 to 5 years of federal award management, preferably in a non-profit or university setting
  • Thorough understanding of the principles of contracting and its application in federal and non-federal settings 
  • Excellent writing skills and proficiency with MS Word
  • MS Excel proficiency to include advanced functions with spreadsheets such as data integration, pivot tables, advanced manipulation, and building templates
  • Solid skills in analysis and reasoning
  • Strong oral and written communication skills with both technical and non-technical staff, and attention to detail and work quality
  • Ability to manage priorities in order to meet deadlines
  • Experience supporting groups and teams on large projects in a fast-paced environment
  • Respect, understand and value individual differences that embody the principles of diversity

Applicable Knowledge, Skills and Abilities
  • Experience managing awards from the National Science Foundation and other federal agencies
  • Experience managing non-federal, non-profit awards

Minimum Requirements
  • Requires a related university degree or equivalent experience (Finance, Accounting, Business Administration). Master’s degree is a plus.

Salary range: $95,400 - $123,400 annually

TIO’s office is located in Pasadena, CA and the final work location will be determined before hiring.

TMT International Observatory is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Department: Business Operations
This is a reg full-time position

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