Job Duties

Education & Experience:
  • High school graduate.
  • One-year accounts payable and cash handling experience.
  • Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.
  • Ability to provide legible communication; compute mathematical calculations.

Physical Requirements:
  • Ability to remain stationary at assigned post for extended periods of time.
  • Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

General Requirements:
  • Experience in cash handling and reconciliation to system reports.
  • Proficiency in MS Excel, Word and outlook.
  • Ability to maintain concentration, think clearly, focus on details and resolve numerical problems.
  • Ability to prioritize, organize and follow up.
  • Ability to perform job functions with minimal supervision.
  • Ability to work cohesively with other departments and co-workers as part of a team.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Maintain a warm and friendly demeanor at all times.

Duties & Functions
  • Prepare daily cash report for cash count.
  • Count daily cash and prepare deposit for bank.
  • Post invoices into payables system for payment ensuring accuracy and pre-authorization of back-up.
  • Create new vendor accounts in the system.
  • Ensure proper ledger coding.
  • Present checks to Director of Finance and General Manager for payment with all back-up documentation properly approved.
  • Maintain a check register in numerical order of all checks and a check issue log.
  • Reconcile vendor’s statements on a monthly basis and follow up on discrepancies.
  • Handle vendor’s payment inquiries and disputes.
  • Review payment requests, travel & expenses reports and petty cash, and present to the Director of Finance for approval prior to payment.
  • Special assignments and duties as assigned by the Director of Finance and/or Manager
  • Cover job responsibilities when co-workers are on vacation/sick.
  • Assist with other department job functions as assigned.

Department: Finance
This is a non-management position
This is a full time position

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