Office Manager (NYC Office)

Are you a highly-organized and responsible person with a can-do attitude? Are you looking for a new challenge? Would you like to leverage your skills to help take a growing professional services firm to the next level? If so, let’s talk!

Quinlan Partners is a leading investigations, due diligence, and business intelligence firm that is seeking an Office Manager to join our team in NYC. The Office Manager will report directly to the CFO/COO and will assist in the operations of the firm’s headquarters as it continues to grow. The Office Manager will wear many hats – technological, operational, and data entry-related, among others – and have the opportunity to learn about many aspects of running a professional service firm. This is a great opportunity for someone looking to further develop their skills and experience in their professional career.

This is a full-time position with benefits located in New York City’s Financial District (hybrid work arrangement). Office hours are 9am – 6pm; however, must be reachable on off-hours for urgent office related matters.

What You Will Do: 
 

• Manage the day-to-day office operations and facility needs of the NYC office space , including handling incoming and outgoing mail, packages, and maintaining office supply inventory.
• Perform data entry and manage quality controls for various software systems (e.g., Salesforce, BigTime, Gusto, etc.).
• Provide support to the NYC staff as needed pertaining to any administrative, facilities or technology-related issues; serve as first point of contact for IT-related needs for the NY office staff.
• Coordinate office equipment maintenance and repairs as needed.
• Partner with the building's facilities management on security systems and access control.
• Track office expenses and partner with the accounting team on financial matters.
• Maintain office cleanliness; implement and monitor safety protocols.
• Assist in the onboarding process of new employees, including new hire orientation, training, IT/equipment and software setup, and other ad hoc requests as needed.
• Assist with planning NYC office and companywide events (client and internal).
• Provide administrative support to the CFO/COO, Head of the NY Office and Director of Business Development & Marketing, as well as investigative staff as needed.
• Answer phone calls, greet visitors, and direct inquiries to the appropriate parties.

What You Will Bring:
 

• Associate or bachelor’s degree.
• 1-2 years’ experience with office administration, preferably working in a small to medium size business; experience in a professional services firm preferred.
• Excellent organization and time management skills.
• Strong verbal and written communication skills.
• Strong interpersonal skills; ability to work with all levels of an organization.
• Strong work ethic with a can-do attitude.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Strong technical aptitude and ability to learn new technologies quickly (Salesforce experience a plus); experience supporting staff-level technical needs/inquiries.
• Proficient in MS Office (Excel, Word, PowerPoint) and Google Suite.
• Ability to work in a fast-paced environment.
• Adaptable and comfortable with change.
• Self-starter mentality; proactive mindset.

Quinlan Partners offers a competitive benefits package, including health, dental and vision coverage, as well as matching 401(k), flexible work schedules (hybrid in-office/remote working days), and PTO (paid time off). In addition, we are driven to provide professional development opportunities to our team within their respective positions. Our greatest strength is our people - a dynamic team of former corporate investigators, investigative journalists, attorneys, and business intelligence researchers - all who pride themselves on delivering high-quality solutions for our clients.

How to Apply

Please be sure to include a resume and cover letter for consideration. Check out our website to learn more about the work that we do at https://quinlanpartners.com/. We look forward to hearing from you!

Quinlan Partners is an Equal Opportunity Employer.

This is a full time position