SUMMARY
 
As a “caretaker” of our brand’s legacy, the primary objective for the Accounting Assistant is to compile and maintain the company’s accounts payable records, while verifying proper payment approval, processing payments in a timely manner, ensuring that discounts are taken, as well as other duties as assigned by department leads.
 
We at JL Darling LLC can proudly say that we have been a part of the Pacific Northwest business community for over 100 years. From the battlefield to an electrician’s back pocket, our brands have achieved global recognition and respect. Just as our company has grown and adapted over the years, we are seeking motivated candidates who demonstrate a willingness to learn and expand upon their professional skills in this role.  


WORK ACTIVITIES AND ESSENTIAL DUTIES
 
  1. Essential Duties and Responsibilities:                                                                                           
  • Accounting Process Coordination
  1. Review and verify calculations of incoming billings, matches invoices with purchase orders and statements, checks authorizations and signatures, posts entries and reconciles bills
  2. Take all available supplier discounts
  3. Obtain supervisor approvals for internal purchases
  4. Issue notices to suppliers regarding rejected invoice line items
  5. Process expense reports
  6. Process procurement card payments
  7. Pay supplier invoices when due
  8. Incorporate all applicable supplier credits into payments made
  • Auditing and Administrative
  1. Research supplier requests for payment
  2. Monitor supplier W-9 form submissions
  3. Update the supplier master file
  4. Reconcile accounts payable to the general ledger
  5. Issue stop payments and void checks
  6. Issue reminders to suppliers regarding checks not cashed
  7. Maintain certificate of insurance documents of all vendors
  • Other duties as assigned.
 
COMPETENCIES
 
To perform the job successfully, an individual should demonstrate the following competencies:
 
  1. Intellectual                                                                                                                                                                               
  • Analytical – Collects and researches data and provides the results in an appropriate format.
  • Problem Solving – Identifies and resolves problems in a timely manner.
  • Project Management – Completes projects on time and budget.
 
  1. Interpersonal                                                                                                                                                                                          
  • Customer Service – Responds promptly to customer need for service and assistance and meets commitments.
  • Oral Communication – Speaks clearly and tactfully in positive or negative situations, with both internal employees and external suppliers/customers.
  • Written Communication – Writes clearly and informatively – presenting numerical data effectively.
  • Teamwork – Supports the team’s and organization’s efforts toward increasing revenue and profitability.
 
 
  1. Organizational                                                                                                                                                                                        
  • Cost Consciousness – Conserves organizational resources.
  • Ethics – Keeps commitments; upholds organizational values and policies as detailed in the Employee Handbook.
  • Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time.
 
  1. Self Management                                                                                                                                                                   
  • Judgment – Makes timely decisions.
  • Motivation – Measures self against standard of excellence by meeting and exceeding processing deadlines.
  • Planning/Organizing – Uses time efficiently as demonstrated by consistently meeting deadlines.
  • Professionalism – Follows through on commitments and responds in a timely fashion.
  • Quality – Monitors own work to ensure work and content submitted meets the company’s standard for quality.
  • Quantity – Meets productivity standards as established by monthly processing deadlines.
  • Safety and Security – Observes safety and security procedures.
  • Attendance/Punctuality – Is consistently at work and on time; arrives at meetings and appointments on time.
  • Dependability – Completes tasks on time or notifies appropriate person with an alternate plan.
 
  1. Privacy                                                                                                                                                                       
  • Confidentiality – Maintains and promotes a high degree of confidentiality regarding business practices and personnel.
  • Discretion – Uses discretion when communicating or evaluating situations and decisions with staff members and the public.
 
QUALIFICATIONS
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
  1. Required Qualifications                                                                                                                                                                        
  • One Year of accounting experience with payables or the equivalent combination of education and experience.
  • Demonstrated understanding of accounting fundamentals; principles, concepts, and terminology.
  • Proven data entry skills to include use of a ten-key and typing of at least 40 WPM with few errors
  • Proficiency in MS Office (e.g., Word, Excel, and Outlook) and accounting software and tools
  • Proven ability to read and comprehend simple instructions, short correspondence, and memos; write simple correspondence; and effectively present information in one-on-one to customers and employees.
  • Aptitude for calculating amounts such as discounts, interest, proportions, and percentages.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. 
  • Ability to deal with problems involving a few concrete variables in standardized situations.
 
Preferred Qualifications                                                                                                                                                              
  • Education: A two year degree or equivalent certification in an accounting/finance discipline or currently pursuing.
  • Computer Skills: Documented knowledge of Customer Relationship Management (CRM) software.
 
PHYSICAL DEMANDS
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to stand and sit. They must occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
WORK ENVIRONMENT
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.
 

This is a non-management position
This is a temporary position

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