As the Office Assistant, you are mission control for BLAZE, acting as the face and voice of our Santa Monica office and running reception flawlessly.
 
Responsibilities include: answering phones, transferring calls and greeting guests with grace and confidence, setting up for and cleaning up after meetings and conference calls, sorting mail, assembling and shipping out client product, filing, monitoring and ordering office supplies, data entry, coordinating courier pickups, entering hours and expense reports for the executive team, assisting with the company internship program, running errands and being available to pitch in on projects throughout each day while utilizing BLAZE's internal communication and project management systems.


The ideal candidate can start daily at 9 a.m. and work 20 – 25 hours per week. This position is part-time and non-exempt.

The Team:
You will join a high performing team in a company whose culture has earned the firm repeated national recognition as the Best Agency to Work For.

EXPERIENCE NEEDED
Education: Associate Degree or higher preferred. 
 
Experience: You have worked in a professional office for at least one year, in a reception role or similar supporting capacity.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES FOR THIS ROLE
Company Service:
You are highly organized, flexible and able to juggle multiple requests while making sure each is carried out start to finish.
 
You are extremely detail oriented and assist in maintaining a clean, organized and first class presentation of office common areas.
 
You actively seek ways to improve internal company processes, improving your efficiency and effectiveness in supporting the staff and running the front office. 
 
Communication:  
You demonstrate exceptional written and verbal communication skills and adapt to various modes of communication with ease, inherently building solid relationships with staff, vendors and clients.
 
You are responsive and resourceful, able to handle any situation in a calm and professional manner. You are transparent with the team, staying ahead of any issues and keeping the appropriate people in the loop. 

Technology:
You are tech-savvy, confident using the internet as well as a wide variety of software applications on a Mac. 


You seek ways to accomplish things more quickly with less effort and cost.

Leadership/Teamwork:  
You are a true team player with a take charge/take ownership attitude and assume personal responsibility for seeing every task through to completion. You look for and act upon ways to improve the office, process and internal systems. 
 
You collaborate and work well with others, take direction well, can be trusted to work with minimal supervision, know when to manage up, and proactively provide status updates to keep the team and managers well informed. 


BENEFITS
  • Paid parking
  • Office centrally located on the Santa Monica promenade
  • Fun office to work in with snacks and engaging projects

OTHER REQUIREMENTS:
This position is part-time and non-exempt. Consistent and reliable onsite attendance is required, as well as a valid driver’s license, clean driving and criminal record. Our interview process requires company assessments following an initial interview, as well as background and reference checks, and additional interviews with members of our team.



 

This is a part time position

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