Project Coordinator (Scottsville, NY)
Job Description
Title: Project Coordinator
Reports To: Controller
Department: Field Office
Compensation: $24 - $26 per hour based on experience
Summary of Position: The Project Coordinator is responsible for the administrative support to the Project Managers, Foreman and other office personnel. This position will have some external customer contact.
Project Coordinator Responsibilities:
Competencies/ Qualifications:
• Excellent written and oral communication skills
• Proven ability to work independently as well as with a team
• Excellent customer service skills
• Proven ability in multi-tasking
• Proven ability to meet deadlines and work under pressure
Job Skills & Qualifications:
High School Diploma / GED
Associate’s Degree in Business
1-2 years of Customer Service Experience
1-2 years of Projector Coordinator experience
Advanced knowledge of Microsoft Office
Knowledge of Sage 300 software is a plus
Title: Project Coordinator
Reports To: Controller
Department: Field Office
Compensation: $24 - $26 per hour based on experience
Summary of Position: The Project Coordinator is responsible for the administrative support to the Project Managers, Foreman and other office personnel. This position will have some external customer contact.
Project Coordinator Responsibilities:
- Set up and maintain jobs for department
- Maintain job trackers
- Set up and submit bids as needed
- Set up and maintain customers and vendors in Sage
- Enter COI’s into Sage
- Maintain customer portals (Avetta etc)
- Prepare County bid paperwork
- Research materials, sub-contractor and vendors for job requirements and send out request for quotes
- Issue purchase order for job supplies
- Enter stock inventory transfers
- Obtain building permits and request stakeouts
- Download photos into customer portals
- Complete closeout package for jobs
- Complete daily payroll for department field crew into Sage, track hours and verify travel on GPS
- Complete billing and A/R for department
- Continuous communication with other Project Coordinators, help when needed
- Provide support to Project Managers, President, & Vice President as requested
- Other duties as assigned by manager
Competencies/ Qualifications:
• Excellent written and oral communication skills
• Proven ability to work independently as well as with a team
• Excellent customer service skills
• Proven ability in multi-tasking
• Proven ability to meet deadlines and work under pressure
Job Skills & Qualifications:
High School Diploma / GED
Associate’s Degree in Business
1-2 years of Customer Service Experience
1-2 years of Projector Coordinator experience
Advanced knowledge of Microsoft Office
Knowledge of Sage 300 software is a plus
This is a non-management position
This is a full time position